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Windmills and Lances

confessions of a quixotic unicorn fanatic

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ZonieCon Update! Hotel Proposal: Block Agreement
roycalbeck
Here's the full details of the Block Agreement. Note that a list of guest amenities is included.

RESERVATION BOOKING PROCEDURE
Individual guest calling for own reservation must guarantee with their own credit card or advance deposit of 1st nights room & tax by cut-off date (one month in advance).

BILLING METHOD
Individual guest responsible for room & tax and incidental charges

COMPLIMENTARY POLICY
Rate includes a full Healthy Hot Breakfast Buffet, a Daily Social Hour (NOTE: includes two free alcoholic drinks, i.e., beer and such), Free bottle of water, Free Internet and WiFi, Free Airport Shuttle, and Free 800 and Local Calls. (NOTE: We have been informed that in the event of high demand, airport shuttle pick-up or drop-off may require up to two hours, guests are requested to plan ahead for this possibility)

CANCELLATION POLICY
* Individual Rooms
72-hour cancellation of individual room reservation prior to arrival date is without penalty. Cancellation within 72-hours is subject to one night charge.

* Group Block
30 days prior to arrival date cancellation of group reservation without penalty. Group cancellation with less than 30 days notice forfeits all deposits.

GROUP BOOKING POLICY
* ROOM RATES: All rates quoted are based upon the group’s sleeping room requirements as outlined in the Confirmed Booking Agreement. At the hotel’s discretion, the original group room rates may be renegotiated if a negative variance of more than 20% (from the rooms originally booked) occurs.

* DEPOSIT/PAYMENT: The specific deposit and payment terms are outlined in the contract. It is understood that all payments must be made in U.S. dollars. If any portions of the charges are to billed, prior credit approval must be obtained from the Hotel.

* DIRECT BILLING: Unless prior Direct Billing has been established a Credit Application must be completed and submitted no later than 45 days prior to arrival. Direct Billing is subject to hotel approval. It is understood that the Group Rooms Booking Agreement remains tentative until the finalization of credit approval. Should Direct Billing be denied, a deposit may be required to confirm booking agreement.

* Each group member prior to departure must pay all incidental charges from the hotel.

* HOTEL ARRIVALS AND DEPARTURES: During periods of high occupancy, group rooms may not be available upon arrival. Rooms will be made available for group check-in as soon as possible.

* Standard check-in time is 3:00 pm and Standard checkout time is 12:00 noon.

* EXTRA PERSONS, CRIBS: There is no charge for children 12 years of age or younger, providing they share the same room with their parent(s) with existing bedding. There is an additional charge per person for more than double occupancy in a room. Cribs are provided at no extra charge (NOTE: This appears to be at variance with what I was told on-site --- that there was no specific limit on occupancy, or extra charges --- but then again, the room rates quoted at that time were $20/nite higher, too, and $69/nite is pretty damn cheap as it is).

* The Hotel shall not be liable for non-performance of this contract when such non-performance is attributable to labor troubles, disputes, or strikes, accidents, government (Federal, State, and Municipal) regulations of, or restrictions upon travel, or transportation, non-availability of food, beverage, or supplies, riots, national emergencies, acts of God and other causes whether enumerated herein or not, which are beyond the reasonable control of the Hotel, preventing or interfering with the Hotel’s performance.